Why Electronic Document Routing is the Way to Go

Why Electronic Document Routing is the Way to Go

When it comes to routing documents, whether it’s a new document, a revision, or a periodic review of the record, the process can be long and tedious. If your company is still using the printed paper version of routing, it may be time to step into the new world of electronic document routing. Let’s take an example and say that a standard operating procedure (SOP) needs to be revised. The basics when it comes to routing a document are having the person wanting to revise the document check it out, route it to the appropriate reviewers, have Quality Assurance review and approve it. Let’s look at how electronic document routing is a more efficient way to handle the process.
If your company uses paper routing, the process can get muddy and lost. Time management is the main reason. When the document is given to someone, it remains with them until they have the time to review it and make changes. Now that the document is in the reviewer’s possession until they have time to review the document. If the reviewer is busy and can’t get to for a few days, the document becomes held up until the reviewer can get to it. Another issue is that written paper edits can become hard to read, and there may not be enough room for all edits and comments. In the example above, the document being revised has now gone to one of the three reviewers. The reviewer that has the document has become way too busy and doesn’t have time to review the document, which now has the document sitting on their desk until they can get to it and could take days. The document is on a short timeline and needs to be approved as soon as possible. If the company had an electronic document routing system, the document would be approved faster and more efficiently. Let’s look at how electronic routing is the best way to go.
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Electronic document routing is a more proficient way to get your documents approved in a timely manner. Here are some of the advantages that come with electronic document routing.

    • Editing – All editing is done within the program. This allows for any edits to be presented clearly within the document. The review is easier to read, and there is enough room to make corrections, comments, and edits.
    • Time Management – The document doesn’t come in the possession of a person that is too busy to review the document. The document stays in the review stage and is available when you have the time to review the document.
    • Notifications – The system used for the electronic document routing can continuously send out notifications and reminders of the tasks that may be routed to you. This is great to keep the document moving along and has a better probability of being approved faster.
    • Routing/workflows – Each document will have its own specific workflow, which will have the individuals that need to review and approve the document. These will be set up by your company. This allows for the flow of the document to be consistent.

These few advantages can be the difference between night and day for your companies document process. The paper process is outdated and time-consuming; with the fast pace that companies are in, electronic document routing is really the way to go. PSC® offers a program called ACE™, which is an eQMS, that can help your company jump into the world of electronic document control. For outsourcing and expert advice on Computer Systems Assurance and Computer Systems Validation, check out PSC Biotech®.

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Undergoing inspections and audits is a harrowing experience. Before the FDA, EPA, or other regulatory agency inspectors visit, you need to form an Inspection Team within your company. When the inspector arrives, making a good impression sets a positive tone because the company is efficient, friendly, and meticulous. What happens when the inspector starts making requests? The most efficient and effective teams use Inspection Management Software (IMS).

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AuditUtopia® supports your company by providing a single platform to:

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 “Successful FDA inspections are dependent on having a combination of seasoned individuals responsible for hosting, note-taking, and running requests back and forth from the conference room. AuditUtopia® has been tested during my simulated FDA mock inspections and it serves to overall stream-line the inspection process. As a former FDA investigator, I fully endorse AuditUtopia® and recommend it to any company working in a regulated industry. It will impress any FDA investigator that comes to your facility for an inspection. Successfully managing FDA inspections is the bottom line.”
– Former Food and Drug Administration Commander

The Evolution of IMS – Beyond the Audit Room

After the fastest vaccine generation and rollout in US history, the need for agile management of pharmaceutical and biotechnology regulatory affairs is greater than ever. PSC Software™ is announcing the new inspection management system essential – ACE Inspection®. This new addition to the Adaptive Compliance Engine (ACE™) extends compliance inspection and audit management beyond the investigation day. ACE™ is an electronic quality management system (eQMS) for end-to-end quality and validation management. Enhance your audit readiness by integrating your day-to-day quality management processes with your inspection management software. On top of AuditUtopia®’s features, ACE Inspection® adds:

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  • Coordinates with ACE SuperVision™ for Google Glass Enterprise 2.0
  • Form Auto-Fill
  • Workflows for multiple inspection types (e.g., FDA vs. EHS inspections)
  • Configurable workflows for each record type (e.g., Inspections, Requests, SME Interviews)
  • Multiple report templates that pull metadata from the system (e.g., Audit, Management and Inspection Summary reports)
  • Event management (due dates, scheduling, reminders)
  • Audit resolution and CAPA follow-up

In Summary

Choose AuditUtopia® if you want a pre-configured inspection management software to use during audits. Leveraging industry-leading features that allow teams to take scribe notes, manage requests, and create reports, AuditUtopia® streamlines inspection events. It is an unmatched economical approach to comprehensive inspection management. To extend your accuracy and preparations, choose ACE Inspection® because it encompasses processes beyond inspection day events. ACE Inspection® brings you broader capabilities with configurable workflows that allow teams to track and manage daily summary notes, near misses, and observations. PSC Software™ gives you the choice of inspection management software solutions.

For a free demonstration or more information on industry-leading Inspection Management Systems, visit pscsoftware.com or contact PSC Software™ at sales@pscsoftware.com.

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Who will use it?​

Any industry that hosts audits and inspections will capitalize from using ACE SuperVision™ on wearable devices. ACE SuperVision™ has numerous features, including Speech to Text, Audio Recording, Video Recording, Taking Photo Images, Scanning QR Codes, Video calls, Text Instruction, and more. For example, you can host audits and inspections virtually, view instructions from your glasses, and operate equipment safely with both hands! 

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PSC™’s newest software, ACE SuperVision™, is at the forefront of efficacy solutions in the pharmaceutical and medical devices industries. We created software for rapid and agile data gathering, equipment management, workflow mastery, audits, and more. Be on the cutting edge with wearable devices and enhance your capabilities!

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The Importance of Computer Systems Validation

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What is the importance of Adverse Event Reporting?

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What is the Significance of Electronic Document Management Systems in the Life Science Industry?

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Cloud Storage and Automation

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